Stay in control as new AI tools emerge every week.
A maintained register of every approved AI tool, its risk classification, usage rules, and the process for requesting new tools.
New AI tools launch every week — are you keeping up?
You ran an audit and wrote a policy. But AI moves fast. Without a living registry, you're back to square one within months.
A new tool every week
Your staff are discovering new AI tools constantly — Copilot, Perplexity, Fireflies. Each one gets adopted before anyone assesses the risk.
No way to request new tools
Staff want to use new AI tools but there's no process to follow. So they just sign up and start using them.
Yesterday's assessment, today's risk
AI tools change their terms, data handling, and features constantly. Last month's 'safe' rating may already be wrong.
Unapproved AI creeps back
A one-off audit goes stale within weeks. Without a maintained register, unapproved tools quietly return.
AI Tool Registry
Always up-to-date, always accessible
A maintained register your team can reference daily — which tools are approved, which are banned, and the rules for each.
How it works
Initial registry build
Week 1Using data from your audit, we build the initial register — every approved tool, its risk classification, usage rules, and any restrictions on what data can be entered.
Approval workflow setup
Week 2We create a clear process for staff to request new AI tools. Requests get assessed for risk, and approved tools are added to the registry with clear usage guidelines.
Team rollout & training
Week 3We introduce the registry to your team, show them how to use it, and explain the approval process. Everyone knows where to look and what to do when they find a new tool.
What you receive
Maintained tool register
A living document listing every approved AI tool in the business, kept current as your tech stack evolves.
Risk classification per tool
Each tool assessed and categorised so you can see at a glance which carry the most risk to your data and compliance.
Approval process for new tools
A clear, repeatable workflow for staff to request new AI tools — and for you to evaluate them before they're introduced.
Regular updates
As new AI tools hit the market, we assess them proactively and update your register so you're never caught off guard.
Daily reference documentation
Formatted for everyday use by your team — not a filing cabinet document but something people actually open and check.
Ready to get started?
Book a free 30-minute AI Governance Discovery Call. We'll talk through your situation and show you exactly how we can help.
30 minutes · No obligation · Plain English